Contract Administrator

Description

Overview

Microsoft Cloud Operations and Innovation (CO&I) is the team behind the cloud. Within CO&I, the Engineering Procurement & Construction (EPC) organization is responsible for delivering core datacenter infrastructure for Microsoft’s cloud business. The MS portfolio consists of complex, multi-disciplinary, large scale, multi-year datacenter construction and lease projects. We are looking for a passionate, high-energy individual to help build the cloud datacenters that power the world’s largest online services.Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.TheContract Administrator will support construction contract governance, documentation integrity, commercial administration, and change management across large-scale construction projects.We are seeking a highly organized, detail-oriented, and proactive Contract Administrator to join our Construction Contracts team in Washington D.C. supporting the delivery of large-scale construction projects. Relocation support will be provided, and successful candidates must ​relocate or reside within 50 miles of the office location which includes Reston, VA.

This role plays a critical part in maintaining contractual governance, documentation integrity, and commercial administration throughout the project lifecycle. The successful candidate will support contract execution activities, manage contract records, coordinate contractual communications, and enable effective change management processes while ensuring compliance with company policies and project requirements.

The ideal candidate thrives in a fast-paced project environment, demonstrates strong attention to detail, and takes ownership of ensuring contractual information is accurate, timely, and audit-ready.

Responsibilities

Contract Administration & Governance

• Maintain contractual records and documentation throughout the project lifecycle.
• Administer contract management systems, ensuring data accuracy and completeness.
• Coordinate contract execution workflows and maintain fully executed contract files.
• Support compliance with contractual obligations, governance requirements, and internal approval processes.
• Track contractual deliverables, notices, obligations, and key contract milestones.

Change Management Support

• Maintain change order and variation logs across assigned projects.
• Coordinate collection and organization of supporting documentation related to changes and claims.
• Assist Contract Leads with preparation, routing, and tracking of change order packages.
• Monitor change management workflows and escalate overdue actions or approvals.
• Ensure all approved changes are accurately reflected within contract management systems and reporting tools.

Contractual Correspondence & Documentation

• Draft, review, format, and issue contractual correspondence under the direction of Contract Leads.
• Maintain notice registers and correspondence logs.
• Coordinate review and approval workflows for formal contractual communications.
• Ensure documentation is filed and accessible in accordance with records management requirements.
• Support preparation of meeting minutes, action logs, commercial summaries, and stakeholder updates.

Commercial Administration

• Support invoice validation and payment administration processes.
• Track contract values, approved changes, commitments, and commercial status indicators.
• Assist in reconciliation of contractual documentation with cost and project control records.
• Monitor contract compliance and identify discrepancies requiring commercial review.
• Support preparation of monthly commercial reporting and project dashboards.

Risk, Audit & Compliance Management

• Support maintenance of contract risk registers and issue logs.
• Assist with commercial audits and compliance reviews.
• Ensure contractual records are complete, current, and audit ready.
• Monitor insurance certificates, bonds, warranties, and other contractual requirements.
• Support implementation of corrective actions arising from audits, reviews, or lessons learned activities.

Stakeholder & Team Support

• Coordinate with project teams, contractors, consultants, procurement, cost management, and legal stakeholders.
• Serve as a key administrative point of contact for contractual documentation and workflow coordination.
• Support commercial review meetings and maintain accurate records of actions and decisions.
• Escalate documentation gaps, process issues, and contractual administration concerns as appropriate.
• Contribute to a collaborative and customer-focused project delivery environment.

Closeout & Continuous Improvement

• Support contract closeout activities and final documentation completion.
• Coordinate collection and archiving of final contractual records.
• Track completion of contractual obligations, warranties, and outstanding actions.
• Assist with lessons learned and continuous improvement initiatives.
• Support development of standardized templates, trackers, and administration processes.

Qualifications

Required/minimum qualifications

Master's Degree in Engineering, Supply Chain, Data Analytics, Business, Finance or related field AND 3+ years experience in data science/analytics, finance, project management, supply chain, and/or operation OR Bachelor's Degree in Engineering, Supply Chain, Data Analytics, Business, Finance or related field AND 4+ years experience in data science/analytics, finance, project management, supply chain, and/or operations OR equivalent experience.

• Contract administration, construction administration, project controls, procurement, or related disciplines.
• Strong organizational and document management skills.
• Experience coordinating contract documentation, correspondence, and administrative workflows.
• High level of attention to detail and data accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced construction environment.
• Proficiency with Microsoft Office Suite and document management systems.

Additional or preferred qualifications

Master's Degree in Engineering, Supply Chain, Data Analytics, Business, Finance or related field AND 6+ years experience in contracts management, data science/analytics, finance, project management, supply chain, and/or operation OR Bachelor's Degree in Engineering, Supply Chain, Data Analytics, Business, Finance or related field AND 8+ years experience in contracts management, data science/analytics, finance, project management, supply chain, and/or operation OR equivalent experience.

• Experience supporting large-scale construction, data center, infrastructure, or industrial projects.
• Knowledge of construction contracts, change management, and commercial governance principles.
• Experience with contract management platforms, Ariba, SAP, SharePoint, or similar systems.
• Familiarity with project controls, cost management, and procurement processes.
• Exposure to claims management, extensions of time, and contract closeout practices.

Background Check Requirements

Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings:

• Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.

#COICareers | #EPCCareers | #DCDCareers

Sourcing and Category Management IC4 - The typical base pay range for this role across the U.S. is USD $97,600 - $188,400 per year. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $125,000 - $206,400 per year.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.