The Senior Executive Assistant is a highly visible and trusted partner to senior leadership, providing seamless executive support in a fast-paced, dynamic and high-performing environment. This role offers extensive exposure to senior stakeholders across the organization, including regional leadership, C-suite executives, clients and external partners.
The successful candidate will thrive in a demanding and intellectually stimulating environment, demonstrating exceptional organizational skills, sound judgment, discretion and the ability to anticipate business needs. As a key member of the leadership support team, the individual will contribute to the effectiveness and efficiency of executive decision-making by managing competing priorities, facilitating communication and ensuring flawless execution of day-to-day operations.
Key Responsibilities
- Provide dedicated support to Managing Director-level executive(s) with regional oversight and strategic leadership responsibilities, while supporting broader departmental initiatives.
- Serve as a trusted partner and gatekeeper, proactively managing an exceptionally complex calendar across multiple time zones, business priorities and senior stakeholders.
- Coordinate and facilitate high-profile meetings, leadership forums, client engagements, board-level discussions and executive committee activities.
- Manage interactions with senior internal and external stakeholders, including C-suite executives and key business leaders across the organization.
- Anticipate executive needs, identify scheduling conflicts and proactively recommend solutions to optimize productivity and business effectiveness.
- Prepare, review and coordinate presentation materials, meeting briefing packs, correspondence and business documentation for senior management discussions.
- Support executive communications and ensure timely follow-up on key action items and deliverables.
- Coordinate complex international and regional travel arrangements, including detailed itineraries, meeting schedules and contingency planning.
- Prepare, reconcile and monitor travel and entertainment expenses with a high degree of accuracy and compliance.
- Assist with the creation and maintenance of presentations, spreadsheets, reports and other business-critical documents.
- Manage procurement requests, invoice processing and administrative workflows.
- Support special projects, business initiatives and leadership events as required.
- Act as a resource and mentor to junior administrative professionals, sharing best practices and fostering team collaboration.
- Demonstrate strong risk and controls awareness, ensuring adherence to all applicable policies, procedures and regulatory requirements.
What Makes This Role Unique
- Significant exposure to senior leadership and executive decision-making across the region.
- Opportunity to partner closely with a high-profile executive and gain insight into business strategy, governance and leadership priorities.
- Dynamic and fast-paced environment where no two days are the same.
- Broad engagement across businesses, functions and key stakeholders, both internally and externally.
- Ideal for a highly motivated professional who enjoys working at pace, managing complexity and operating at the heart of a leading global financial institution.
Qualifications
- Proven Executive Assistant experience supporting senior executives, preferably within investment banking, financial services or another complex global organization.
- Experience supporting Managing Directors, Regional Heads, C-suite executives or equivalent senior leadership teams is highly preferred.
- Ability to manage multiple priorities simultaneously while maintaining exceptional attention to detail and accuracy.
- Demonstrated proficiency in Microsoft Office Suite, including PowerPoint, Excel and Outlook.
- Strong written and verbal communication skills with the confidence to engage effectively with senior stakeholders.
- Highly organized, proactive and solutions-oriented, with the ability to anticipate needs before they arise.
- Strong judgment, professionalism and discretion when handling confidential information.
- Comfortable operating in a fast-paced, deadline-driven environment with changing priorities.
Education
Bachelor's Degree or equivalent professional experience.
Job Family Group
Business Strategy, Management & Administration
Job Family
Administrative Support
Time Type
Full time
Most Relevant Skills
Please see the requirements listed above.
Other Relevant Skills
For complementary skills, please see above and/or contact the recruiter.
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
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